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Glossary
Explore commonly used financial, accounting and operations terms.
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Accounting and Finance
Banking
Billing and Invoicing
Capabilities
HR Financial Operations
Operations Management
Payment processing
Reporting and analytics
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3 Way Match
Capabilities
3-way matching refers to a three-step process of matching three key documents before processing a payment to a supplier.
Account Reconciliation
Accounting and Finance
Account reconciliation is the process of comparing two sets of records to ensure their accuracy and consistency.
Accounts Payable
Accounting and Finance
Accounts payable (AP) refers to the amount of money that a business owes to its suppliers or creditors for goods or services purchased on credit.
Accounts Payable Automation
Capabilities
Accounts payable automation (AP Automation) refers to the use of technology and software solutions to streamline and optimize the accounts payable process within an organization.
Advanced Billing
Billing and Invoicing
Advanced billing refers to sophisticated billing practices or capabilities that go beyond basic billing functionalities to address complex billing scenarios, accommodate specialized pricing structures, and support advanced revenue recognition requirements.
Advanced Electronic Bank Payments
Payment processing
Advanced electronic bank payments typically refer to sophisticated electronic payment methods and systems that enable businesses to execute various types of transactions with their banks electronically, often leveraging advanced technologies and automation capabilities.
Advanced Inventory
Capabilities
Advanced inventory refers to a comprehensive and feature-rich inventory management system or module within an enterprise resource planning (ERP) software or inventory management software.
Advanced Reporting
Reporting and analytics
Advanced reporting refers to a sophisticated approach to generating and analyzing reports using advanced tools, techniques, and technologies.
Automated Cash Application
Accounting and Finance
Automated cash application (also known as automated cash posting or automated cash matching) is a process in accounting and financial management that uses technology and algorithms to match incoming payments or cash receipts with corresponding invoices or accounts receivable entries in an organization's financial records.
Bank Reconciliation
Banking
Bank reconciliation is the process of comparing the balance on a company's bank statement with the balance in its own accounting records (usually in a general ledger) to ensure that they match.
Bill Capture
Capabilities
Bill capture, also known as invoice capture, refers to the process of extracting data from incoming bills, invoices, or purchase documents and converting it into a digital format that can be processed and managed electronically within an organization's accounting or enterprise resource planning (ERP) system.
Billing
Billing and Invoicing
Billing is the process of generating invoices or bills to request payment from customers or clients for goods sold or services rendered. It is a fundamental aspect of business operations that involves documenting the details of transactions, calculating charges, and issuing invoices to customers for payment.
Budgeting and Planning
Accounting and Finance
Budgeting and planning is the process of setting financial goals, creating a detailed plan to achieve those goals, and allocating resources to various activities and initiatives within an organization.
Business Intelligence
Reporting and analytics
Business intelligence (BI) refers to the use of technology, tools, processes, and methodologies to analyze and transform raw data into actionable insights for making informed business decisions.
Consolidated Invoicing
Billing and Invoicing
Consolidated invoicing, also known as centralized billing or grouped invoicing, is a billing process in which multiple transactions or charges incurred over a specified period are combined into a single invoice for payment.
Contract Management
Accounting and Finance
Contract management is the process of managing the creation, execution, and administration of contracts between parties, such as businesses, organizations, or individuals.
Credit Card Processing
Payment processing
Credit card processing refers to the procedures and systems involved in securely authorizing and completing electronic payments made using credit cards.
Credit Card Reconciliation
Payment processing
Credit card reconciliation is the process of comparing transactions recorded in a company's accounting records with those listed on credit card statements to ensure accuracy and completeness.
Document Management
Capabilities
Document management refers to the process of organizing, storing, managing, and tracking documents and information within an organization in a systematic and efficient manner.
E-invoice
Billing and Invoicing
An e-invoice is created, sent, received, and processed electronically, often through standardized formats like XML or EDI (Electronic Data Interchange).
Expense Management
Accounting and Finance
Expense management refers to the process of overseeing, controlling, and optimizing expenses incurred by individuals, businesses, or organizations.
Expense Report
Reporting and analytics
An expense report is a document used by individuals or employees to record and report business-related expenses incurred during the course of their work.
Expenses App
Capabilities
An expenses app, also known as an expense management app or a spending tracker app, is a mobile application designed to help individuals or businesses track, manage, and control their expenses.
Financials First
Accounting and Finance
‘Financials First’ is an approach or strategy in business software implementation where the financial management modules of an enterprise resource planning (ERP) system, like NetSuite, are implemented and prioritized before other modules or functionalities.
Forecasting
Accounting and Finance
Forecasting is a systematic process of predicting or estimating future events, trends, or outcomes based on historical data, statistical analysis, and expert judgment
Intercompany Journal Entry
Operations Management
An intercompany journal entry is a financial transaction recorded between two or more entities within the same corporate group or organization.
Inventory Adjustment
Operations Management
Inventory adjustment refers to the process of modifying the quantity or value of inventory items recorded in an organization's inventory management system to reflect the actual physical inventory levels or the financial value of the inventory.
Inventory Management
Operations Management
Inventory management is the process of overseeing and controlling the flow of goods or products within a business.
Invoice Approval Workflow
Capabilities
An invoice approval workflow is a structured process that governs the review, verification, and approval of invoices within an organization before they are paid.
Invoice Automation
Capabilities
Invoice automation, also known as accounts payable (AP) automation or invoice processing automation, refers to the use of technology to streamline and optimize the process of handling invoices within an organization.
Invoice Scanning
Capabilities
Invoice scanning is the process of using technology, typically optical character recognition (OCR) software, to convert printed or handwritten invoices into digital format.
Invoicing
Billing and Invoicing
Invoicing is the process of formally requesting payment for goods sold or services rendered.
Journal Entry
Accounting and Finance
A journal entry is a record of a financial transaction entered into an accounting system.
Journal Entry Import Template
Capabilities
A journal entry import template is a structured format or file used to input financial transactions into an accounting system in bulk.
Leave Management
HR Financial Operations
Leave management, also known as absence management or time-off management, is the process of tracking, managing, and administering employee time off from work for various reasons, such as vacation, sick leave, personal leave, maternity/paternity leave, and other types of authorized absences.
Match Bank Data
Banking
Match bank data is the process of reconciling financial transactions recorded in an organization's accounting records with the corresponding transactions reported by the bank or financial institution.
NetSuite AI
Capabilities
NetSuite AI (Artificial Intelligence) refers to the integration of AI technologies and capabilities within NetSuite's suite of cloud-based business management software.
NetSuite Advanced Revenue Management
Billing and Invoicing
NetSuite Advanced Revenue Management (NetSuite ARM) is a module in the NetSuite ERP platform designed to help businesses manage and automate complex revenue recognition processes.
NetSuite Dashboard Examples
Reporting and analytics
NetSuite offers a wide range of customizable dashboards that provide users with real-time visibility into key performance indicators (KPIs), metrics, and business insights across various areas of their organization.
NetSuite HR and Payroll
HR Financial Operations
NetSuite HR and Payroll is a comprehensive suite of cloud-based software solutions designed to streamline and automate human resources and payroll processes within organizations.
NetSuite OCR
Capabilities
NetSuite OCR (Optical Character Recognition) is a technology that converts computer images into machine-readable text.
NetSuite Planning and Budgeting (NSPB)
Capabilities
NetSuite Planning and Budgeting is a module within the NetSuite ERP system that provides businesses with tools and functionalities to streamline their financial planning, budgeting, and forecasting processes.
NetSuite Report Builder
Capabilities
NetSuite Report Builder is a tool or app within NetSuite that allows you to create custom reports based on your business needs. Users can design interactive and in-depth dashboards and reports that provide actionable insights and drive business results.
NetSuite Reporting
Reporting and analytics
NetSuite reporting refers to the feature within the NetSuite ERP system that allows users to generate, customize, and analyze reports based on data stored within the platform.
NetSuite SuiteBilling
Billing and Invoicing
NetSuite SuiteBilling is a billing management solution within the NetSuite ERP. SuiteBilling simplifies the complexities of different billing models, including subscription-based billing, recurring billing, and usage-based billing.
Payroll
HR Financial Operations
Payroll refers to the process of calculating and disbursing compensation or wages to employees for their work performed during a specific period.
Power BI
Reporting and analytics
Power BI is a business analytics tool developed by Microsoft that allows users to visualize and analyze data from various sources.
Purchase Order Workflow
Operations Management
A purchase order (PO) workflow is a defined process that governs the creation, approval, and fulfillment of purchase orders within an organization.
Recurring Billing
Billing and Invoicing
Recurring billing is a billing model in which customers are charged automatically and regularly at predefined intervals for ongoing products or services they receive from a business.
Revenue Recognition
Accounting and Finance
Revenue recognition is an accounting principle that governs when and how a company recognizes revenue from its sales transactions.
Scan and Capture
Capabilities
Scan and capture is a process that uses AI and OCR (Optical Character Recognition) technology to digitize physical documents and capture relevant data from them electronically.
Stripe NetSuite Integration
Capabilities
Yes, you can integrate Stripe with NetSuite via an app like ZonePayments, which allows you to collect customer payments and reconcile deposits directly within NetSuite while maintaining control and compliance.
Subscription Billing
Billing and Invoicing
Subscription billing, also known as recurring billing or subscription-based billing, is a business model in which customers pay a recurring fee at regular intervals (such as monthly, quarterly, or annually) in exchange for continued access to a product or service.
Timesheets
HR Financial Operations
Timesheets are documents used by organizations to track and record the amount of time employees spend on various tasks, projects, or activities during a specific period, typically a week or a month.