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MyPay: Internal Payroll Portal for NetSuite

HOW IT WORKS

MyPay by Zone

MyPay removes the emails, spreadsheets and headaches from managing leave entitlement, expenses, timesheets, employee and payroll details. With MyPay, your team can process leave requests and accruals; enter and interpret time based on your specific business rules; streamline expense entry using OCR for receipt capture; and manage their personal details and pay slips, easily and securely, from any device.

MyPay’s configuration is driven by your ERP (e.g. NetSuite) and all data is live, meaning you can empower employees and drastically reduce administration while ensuring your ERP system remains your single source of truth.

Expense Management

Expense Management

Users can simply email, upload or drag & drop images of receipts to begin an expense claim. As a standard, MyPay includes OCR technology to greatly reduce manual entry and improve accuracy. Categories, tax codes, currencies and GL postings are driven by your ERP system.

Leave Management

Leave Management

With real-time leave balance forecasting and access from any device, this is the leave management your employees expect. For approvers, click-through team hierarchies and calendars, plus contextual information like public holidays make it easy to manage schedules.

Personal and Pay Details

Personal and Pay Details

Let employees manage their personal data – including emergency contact details, addresses and preferred bank account details for payroll. Further, MyPay provides a secure platform to access payroll documents including payslips.

Timesheet Entry and Interpretation

Timesheet Entry and Interpretation

From any device, employees can easily enter standard timesheets, total hours worked or their start and end times – MyPay will automatically breakdown and calculate the actual time and any entitlements (including overtime) based on your business rules.

MyPay by Zone

Oracle and Netsuite

Integrated

With tight NetSuite integration, all MyPay data is available right where you need it. This means reporting, customizations and all the advantages of the NetSuite platform are at your disposal. Data gets synchronized instantly, thus any customizations that require transitions become seamless.

Heroku

Power with room to grow

We chose to build MyPay upon the Heroku platform mainly for its security and scalability. Whether you’re starting out small or have an enterprise of employees, MyPay will work for you.

News & thought leadership

Payroll Operations

Bureaus, third-party and Zone & Co: The true cost of payroll for NetSuite

Managing payroll is a crucial task for every business. Yet, a study from Bloomberg showed that up to 63% of growing businesses in the US underestimated how long they were spending on payroll admin, with many having little to no knowledge of the time spent internally on each stage of the payroll process.

Payroll Operations

Infinet Cloud sponsors SuiteConnect Sydney 2023

Zone & Co acquired Infinet Cloud in May 2023. Please be aware that any prior mentions of Infinet Cloud, including the content below, now pertain to the unified entity. Infinet Cloud is ecstatic to announce that it will be a Gold Sponsor at SuiteConnect Sydney on April 5th, 2023!

Payroll Operations

Infinet Cloud is attending SuiteConnect 2023!

Zone & Co acquired Infinet Cloud in May 2023. Please be aware that any prior mentions of Infinet Cloud, including the content below, now pertain to the unified entity. Our team will be attending SuiteConnect in London, just as we have every year the event has taken place since 2014. With this being the first in-person NetSuite event in the UK since 2019, it should be a good one.

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Zone Employee Portal

Easy time-tracking, time off, payroll and expense management for NetSuite

Boost employee and finance team satisfaction with Zone’s employee self-service portal: the effortless way to improve human resource management.

11k+

Employees work better

With Zone Employee Portal

33%+

Faster expense entry

With drag-and-drop submission

<1 week

Implementation

To get employees happier, faster

73%

of full-time employees

Expect a self-service portal

Take control of your approval processes

Get expense requests in on time

With Zone Employee Portal, staff can easily submit expenses. Simply drag and drop receipts into the portal and the OCR will automatically input important details like amounts and currency, reducing errors and delays.

Take the headache out of leave management

Get the full picture of leave requests and allocations. Staff can request leave with a few clicks in the portal and managers can easily see all relevant details to approve holidays and leave requests.

Managing employee updates is a thing of the past

HR and finance teams don’t need to make manual employee updates anymore. Scale your company by allowing employees to manage their personal data from emergency contacts to bank details for payroll, including custom NetSuite fields. The employee self-service portal is easy, accurate and helps your teams to scale.

Easy but detailed time-tracking

Improve resource allocation and financial reporting by capturing time and viewing a breakdown of time and entitlements and hour-utilization by projects. All timesheet data is automatically converted for approval and reporting within NetSuite.

See how Zone Employee Portal delivers results

“After our Payroll integration 18 months ago, we should not have been surprised when our implementation of MyPay [now Zone Employee Portal] was again an exceptional experience. The knowledge, experience, and customer service of the team are second to none. The product simply works. It's intuitive, user-friendly, and free of bugs and quirks. With a very simple user guide, our teams have negotiated the first pay run with [Zone Employee Portal] time sheets without a single call for support. Amazing!”

Zone user

Verified SuiteApp.com review

Tap into the efficiency of employee self-service

Zone Employee Portal is the intuitive, accurate way for staff to manage their own leave requests, timesheets, expenses and personal and payroll details – with seamless syncing to NetSuite.

Streamlined leave requests & approvals

Zone Employee Portal hosts company calendars, calculates leave accruals and can forecast future balances so employees have all the right information at their fingertips when submitting or approving a leave request.

Efficient expense management

Equipped with OCR technology, Zone Employee Portal captures key data for expense claims. Employees simply upload a receipt and Zone Employee Portal extracts relevant information, allowing for faster invoice processing and a seamless account payable process.

Intuitive timesheet entry and interpretation

From any device, staff can track and enter time in a way that is unique to their business. Organizations can set up custom tags, determine what fields are visible for employees, and highlight budgeted hours to track against project requirements.The timesheet details sync directly with your custom NetSuite fields, eliminating duplicate entry for easier billing and AR management.

Transparent payroll and self-service portal

Employees can update their personal data in one central location. Plus, customers who subscribe to both ZonePayroll and Zone Employee Portal can provide employees with access to payslips and other payroll documentation.

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Frequently asked questions

How does Zone Employee Portal integrate with NetSuite?

Zone Employee Portal is a separate platform that automatically syncs with NetSuite. Within Zone Employee Portal, staff can manage leave, timesheets, expenses and employee and payroll details faster than ever. Any information documented within Zone Employee Portal is fed automatically to NetSuite to streamline finance and HR operations.

How does Zone Employee Portal combine with ZonePayroll?

Zone Employee Portal allows staff to update addresses and preferred bank account details for payroll. With the addition of ZonePayroll, your existing configurations for employee records, in relation to Netsuite, are automatically applied and you can publish payslips for employees to view and download.

Are all features included in a Zone Employee Portal subscription?

With a Zone Employee Portal subscription, you gain access to features for expense management, time and allowance tracking and personal details—or you can purchase individual features as needed. To access payroll capabilities, a subscription to ZonePayroll is also required.